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Required procedures for your overseas travel

When you plan your overseas travel outside Japan, please prepare the following documents according to the following instructions, and submit them well before the deadline.
Please consult with your supervisor when you fill the form.

◆ Overseas travel for study, field work and conference ◆

Overseas travel with field activity DOC

1. Application for overseas study trip (学術調査等のための海外渡航申請書)
Submit the form no later than 1 week prior to your departure, to the Support Team, Academic Affairs Division. If your period of absence exceeds 2 months, you have to submit it more than 2 month prior to your departure, as is requires approval of the Committee of the Academic Affairs.

2. GAS Application of overseas travel plan B (農学国際専攻海外渡航計画書B)
Submit the forms no later than 2 week prior to your departure, to the Support Team, Academic Affairs Division.

3. Safety management plan of overseas field activity (海外野外活動安全衛生管理計画書)
Your supervisor must submit "Safety management plan of overseas field activity (海外野外活動安全衛生管理計画書)" and a photocopy of "Application of overseas travel plan -Dept. of Global Agricultural Sciences-" to Safety Management Office, no later than 2 week prior to your departure.

4. Notification of return from overseas study trip
Submit the form soon after you returned from the overseas travel, to the Support Team, Academic Affairs Division.

※ "Field Activity" includes all types of activities such as fieldwork, field observation, research and observation that include activities outdoors such as, surveys using observation boats, field practice for students, etc.

Overseas travel without field activity DOC

1. Application for overseas study trip (学術調査等のための海外渡航申請書)
Submit the form no later than 1 week prior to your departure, to the Support Team, Academic Affairs Division. If your period of absence exceeds 2 months, you have to submit it more than 2 month prior to your departure, as is requires approval of the Committee of the Academic Affairs.

2. GAS Application of overseas travel plan A (農学国際専攻海外渡航計画書A)
Submit the forms no later than 1 week prior to your departure, to the Support Team, Academic Affairs Division.

3. Notification of return from overseas study trip
Submit the form soon after you returned from the overseas travel, to the Support Team, Academic Affairs Division.

◆ Overseas travel for personal sightseeing and temporal return home ◆ DOC

1. Notification of Overseas visit or/ Temporary visit to home country
Submit the form no later than a day prior to your departure, to the Support Team, Academic Affairs Division.

2. Notification of Re-entry / Return
Submit the form soon after you returned from the overseas travel, to the Support Team, Academic Affairs Division.